Job Description

 

Position Title: Receptionist 

Location: Toronto, Financial District 

Job Responsibilities:

  • Answer telephone switchboard and direct calls
  • Greet visitors (i.e. hang coats and offer beverages)
  • Monitor visitor access and maintain security awareness
  • Receive and sort mail and deliveries
  • Scan mail for various departments
  • Prepare and send out all outgoing mail and courier
  • Order of general office supplies
  • Receive, sort and distribute incoming faxes
  • Organize conference and meeting room bookings
  • Co-ordinate meetings and organize catering
  • Ensure knowledge of staff movements in and out of organization via maintenance of staff calendar
  • Maintain supply room for tidiness and inventory
  • Maintain reception area and boardrooms for tidiness and organization
  • Maintain staff lounge for tidiness and inventory
  • Monitor and maintain office equipment, including ordering of supplies/service
  • Making travel arrangements on behalf of senior staff
  • Schedule appointments on behalf of senior staff
  • Provide general administrative and clerical support
  • Other duties as required

 

Skills, Education, Knowledge and Experience

 

  • Minimum 2 years prior experience in a similar role
  • Post secondary degree/diploma
  • Excellent communication and organizational skills
  • Knowledge of administrative and clerical procedures
  • Knowledge of customer service principles and practices
  • Ability to multitask
  • Microsoft Office and data entry an asset
  • Strong written and verbal communications skills with the ability to communicate openly and effectively at all levels

 

If you are interested in this position please contact Nadia Linklater, Talent Acquisition Partner, DGA Careers via email: nadia@dgacareers.com

 

Job Posting Details

Job Type

Full-Time

Market Segment

Insurance

Company Type

Recruiting Consultants

Education Required

College Secondary School Diploma
Exp. equivalent to University/College

Minimum Experience Required

1 to 2 Years

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