Job Description

Position Summary

HUB International’s vision is to be everywhere where risk exists – today and tomorrow. Helping protect what matters most. HUB International is looking for a dynamic Administrative Associate to provide high level administrative support to the EB&R Practice in our downtown Toronto HUB International Office. If you enjoy working in a fast-paced corporate team environment and take pride in customer excellence, then this may be a role for you.  Superior time-management, organizational and follow-up skills are essential for this position supporting a team of Benefits Analysts and Account Managers in Toronto. Benefits in being in this position include working for a top Brokerage Firm recognized as an Industry Leader. 

Key Responsibilities 

Administrative Duties:

  • Preparation and assembly of client reports;
  • Assembling benefit proposals booklets for prospect meetings
  • Conducts Benefits Comparisons and generates reports, assisting both account managers and benefits analysts on reporting deliverables
  • Gathers employee data and assists with the preparation of marketing documents
  • Prepares cover letters
  • Reads and analyzes incoming memos, submissions, and reports to determine significance and distribute as appropriate;
  • Prepares and sends out outgoing mail and courier items;
  • Files and retrieves corporate documents, records, and reports efficiently for all team members;
  • Opens, sorts and executes all correspondence, including mail, faxes and email in a timely manner;
  • Other duties as assigned


Qualifications and Experience:

  • Post-Secondary Education in Business Administration, Economics, or Finance preferred
  • Group Benefits Associate (GBA) 1 Designation desired
  • Minimum 2 years’ administrative support experience
  • Advanced Proficiency in Microsoft Office: Word, Excel, and Outlook;
  • Ability to learn new systems i.e. Epic broker management system
  • Strong organizational, time and client management skills
  • Effective communication skills: verbal and written
  • Strong team player
  • Proactive and customer focused approach
  • Strong initiative and follow up skills


Core Values:

Entrepreneurship - encouraging innovation and educate risk taking  

Integrity – doing things right every time              

Teamwork – working together to maximize results                                                                                       

Accountability – measure and take responsibility for outcomes                   

Service - serving customers, communities, and colleagues


HUB International offers a full spectrum of insurance and related services, including Property/Casualty, Home & Auto, Employee Benefits, Wealth Management and Risk Services, to a large and diverse client base. Internationally we are a leading insurance brokerage offering products and services with offices in Canada and the US. Take the first step toward creating a future that combines a diverse and challenging work environment in a rapidly growing company that offers significant opportunity for advancement and growth.

Please apply online:

Job Posting Details

Job Type


Market Segment

Commercial Insurance

Company Type

Insurance Brokerage

Languages Required


Education Required

Exp. equivalent to University/College

Minimum Experience Required

1 to 2 Years